Job Description

POSITION SUMMARY:

The Data Manger II (Records Analyst) will assist with records access, reference services, data management, preservation, and access to historic government records. The individual will prepare and provide support for the preservation of historic documents at the State Archives, and at state agencies, and assist in research of historic government records.

SUMMARY :

Administrative: Performs office work directly related to the maintenance and coordination of government records throughout their lifecycle. The Data Manager II (Records/Reference Analyst) performs various duties including, but not limited to:

1. Works with the Director of State Archives & Public Records Administration and Reference Archivist to ensure ongoing and proper care of public records;
2. Retrieves or scans files upon request by other staff members;
3. Assists in preparing for State Archives public programs;
4. Staffs the reading and research room and provides coverage in the absence of the Reference Archivist;
5. Provides administrative support to the State Archives Reference Program by answering phone inquiries, providing information, transferring calls and/or taking messages as necessary, and responding to general requests, such as genealogy, via email and in person;
6. Assists with processing State Records Center orders and data updates from state agencies, in collaboration with the Public Records Administration staff;
7. Conducts, promotes, encourages, and assists with research about Rhode Island history, government, and culture in the reference and reading room, through virtual reference and presentations; and
8. Perform other duties as required.

REQUIRED QUALIFICATIONS :

EDUCATION AND EXPERIENCE:

Bachelor's Degree in Public Administration, History, or Business Administration, with demonstrated coursework in political science, demonstrated training in records management, or any combination of education and experience that shall be substantially equivalent to the previously described education and experience.

Master's Degree in Library/Archival Science, Public Administration, or History preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Ability to multi-task and work in a dynamic, time-restricted environment. Ability to work under pressure with good humor.
• Excellent project and time management skills.
• Ability to multi-task and work in a dynamic, time-restricted environment. Ability to work under pressure with good humor.
• Strong computer skills, including knowledge of programs utilized to process text, create presentations, and manage database information. Ability to pick up new computer skills quickly.
• Strong Microsoft Excel skills for data management and data integrity projects.
• Strong interpersonal and customer relations skills. The Data Manager II (Records Analyst) must be an inclusive collaborator who is able to develop and maintain relationships with State Agencies staff and the public.
• Ability to communicate clearly and effectively, both in writing and verbally, with supervisors, colleagues, state agency records staff and the public.
• Ability to think analytically and to develop new or revised systems, procedures, and workflows.
• Ability to lift and carry heavy boxes weighing on average 30-40 pounds.

Client Name: RI Secretary of State

Position: Onsite

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